ME 4000/4010 Fundraising Information

Three ways to collect donations from your Design Team sponsors:

1. By Mail:

Using the Donation Form, your sponsor can mail a check to:
Marjan Esmaeili
Department of Mechanical Engineering
1495 E 100 S (1550 MEK)
Salt Lake City, UT 84112

Phone: (801) 587-7782

* Make sure the sponsor includes your Team Name on the form and check. OR Your sponsors can give by mail through the U of U online donation website by filling out the online form, printing it out and mailing it in. Your sponsor will need to click the “Add special instructions” link on the first page, and type in “ME 4000” and your team name.

2. Online:

Your sponsors can donate online via credit card through the U of U online donation website. Your sponsor will need to click the “Add special instructions” link on the first page, and type in “ME 4000” and your Team Name.

3. In Person:

Your sponsors can fill out the donation form and write you a check.  Give the check and form to Marjan Esmaeili in the ME office to deposit in your project’s account. Make sure the sponsor includes your Team Name on the form and check.

“In-Kind” Donations:

You may receive materials or supplies as donations. If this is the case, the sponsor may still receive a tax deduction. The company will need to fill out the donation form with the value of the donated items and write “IN-KIND” below the amount entered. Return the form to Marjan Esmaeili in the ME office in person or via mail.

Information about Making Purchases

  1. All purchases should be made through the Department.
  2. Reimbursements should not be the norm, but the exception. A memo authorized by the faculty advisor validating rational of purchase is required before a reimbursement will be considered.
  3. When making purchases using personal funds, the University Tax exemption certificate cannot be used. Forms for each of these are at the ME front desk by Kirstin Schmidt (this assumes you have money in your team account). You will need to get your faculty advisor’s signature on the form.

Purchase and Reimbursement Policy

Purchase Requests:

Purchase requests require 48 hours to process.  This time frame only applies to those forms that are filled out correctly. Please contact Marjan Esmaeili, if you have questions about the form. For small items (3′ cube and smaller) you can have items shipped to the ME office address:

Attn: Your Name &/or Project
University of Utah Mechanical Engineering
1495 E 100 S (1550 MEK)
Salt Lake City, UT 84112